Minutes of the February 9th IAAC meeting 1. The meeting came to order at 10:34 a.m. Members attending were Athletic Director Randy Cubero, Financial Aid representative Jennifer Taylor, SAAC representative Matt Atkins, Christie-Marie Butler, Jacqueline Berning, Dan Segal, Charlie Shub, Susan Szpyrka. and official scribe Lance Hammond. 2. On Motion by Berning and second by Szpyrka, the minutes of the December 8 meeting were approved unanimously. 3. On Motion by Szpyrka and second by Cubero, the minutes of the January 15 meeting were approved unanimously. 4. Athletics Director Report: A. Cubero discussed the scholarship situation, including how the department is planning on meeting the Div II minimum of $250,000 for next year. He mentioned that VCAF Burnett was working to bring back system funding to a level between 60,000 and 100,00. Along with the current 150,000 in scholarship funding and reserves Athletic Director Cubero believes the University will meet the $250,000 NCAA limit for next year. Financial Aid representative Taylor then noted the FAFSA deadline was March 1st and the Financial Aid deadline was April 1st. Coach Hammond explained the tough situation the coaches are put in when they have no idea of the scholarship situation until after these dates. He reported that the internal schedule does not allow final determination of available scholarship dollars until well after the national "letter of intent" signing date of April 11th. B. Cubero noted that the operations budget seemed to be in reasonable shape. He noted there had been some extra spending in the fall, and that the would be recommending a different budget model for next year. He continued by noting that the help from Mr. Arnie Wehofer of the campus Budget and Finance office. C. Cubero reported that proposals submitted for the recreational facility would be evaluated beginning on February 13. D. In followup to a question, Cubero noted that activity of documenting processes and policies already in place had not been progressing as well as he had hoped. He is hoping to discuss these in department meetings so there will at least be a record of the discussions in the departmental minutes. E. Cubero reported that there was an issue of overcrowding at the gym during a home basketball match. Apparently the Colorado Springs Fire Department was concerned that people were sitting in the aisles of the bleachers, and the SRO crowd was positioned in the exit area, thus interfering with the exit routes. He added that game day procedures had been modified to include clearly marking the exit lanes and adding announcements about keeping the aisles and walkways clear. F. Finally, the date and venue for the awards banquet was announced as Friday, May 7, at the Antlers Hotel. This is a change from last year as the Cheyenne Mountain Conference Resort was unavailable. 5. Faculty Athletics Representative Report: A. Shub reported that at the fall FARA (Faculty Athletics Representatives Association) meeting, the Association adopted a resolution recommending that FARs should be appointed through a process includes consultation with the appropriate shared governance bodies, that there should be no predetermined limit to the amount of time that such FARs may serve, and that institutions strongly consider the appointment of women and minorities to the FAR position. B. Shub informed the Committee about several award and scholarship programs: The deadline for NCAA Post Graduate Fellowships for winter sports will be February 20. The deadline for NCAA Post Graduate Fellowships for spring sports will be May 7. The deadline for RMAC degree completion awards will be April 1. The NCAA also has Degree Completion Awards for students who have completed their athletics eligibility. C. Shub noted that the class attendance guidelines had been adopted by the representative assembly back in December. He also noted that he prepared cover letters delineating when student athletes would be traveling and competing in winter and spring sports. He noted that student athletes had been securing instructor agreement and there were only a few issues that had arisen. At the suggestion of Cubero, Shub was tasked with putting copies of the letters on the IAAC web site. Shub agreed to do that before the minutes were published. 6. Student Athlete Advisory Committee Report: Atkins Reported for the committee: A. The Champs Life Skills Program was adopted by a vote of 10 to 3 and UCCS would be the third Conference Institution to adopt the program. B. The Christmas community service project was collecting toys for the toys for tots program. Attendees were given free admission to a basketball game if they brought a toy for donation. Moreover, the athletics department donated the cash receipts from that game to the toys for tots program C. The festivities for Student Athlete Appreciation Day will occur on the week of April 5 and will involve a barbecue instead of a sit down meal. 7. Support Services: No Report. 8. Exit Interviews: No Report. 9. Old Business: No Report. 10. New Business: Shub reported that the Athletics Director search is in the initial screening process and the committee will be meeting Monday the 16th in an attempt to narrow the list of candidates down to the top ten. 11. The committee adjourned at 11:15.