Minutes of the September 8, 2003 IAAC meeting 1. The meeting came to order at 10:35 a.m., members attending were Athletic Director Randy Cubero, Christi-Marie Butler, Charlie Shub, Susan Szpyrka, Jacqueline Berning, Gudrun McCollum, Greg Augspurger, Dan Segal, Jim Daly, Robert Wonnett, and Lance Hammond 2. On motion by Charlie Shub and second by Christi-Marie Butler, the minutes of the May 5th meeting were approved by voice vote with no dissent. 3. Randy Cubero gave the Athletics Director's Report: A. Athletic Department Finances (Three Components): a. Operations: Athletic Director Cubero reported that 95% of budget comes from student fees and that in his 5 years he has seen the budget double. He reported that all salaries in the department, with the exception of men and women's basketball, should be close to RMAC (conference) averages by next year. He also reported the savings in Transportation due to the department's new marketing plan. b. Scholarships: Athletic Director Cubero reported that the merit scholarship amount for this year would be $100,000 down from $220,000 last year. He also noted that the $100,000 from the system would be phased out over the next few years. Next year, it will be $67,000 and the following year it will be $33,000 and finally eliminated. A.D. Cubero reported that he used reserves to make up the additional $85,000 needed to comply with the $250,000 NCAA mandated Division II scholarship minimums. This depleted half of A.D. Cubero's reserves. He is also attempting to raise significant scholarship dollars from tuition and fee waivers and from the private sector. A.D. Cubero also reported that state merit money might also be decreased next year. c. Facilities: Athletic Director Cubero reported that the vote for a new recreation center would be held this year. Athletics, Student Government, and the Student Body must form a partnership for the vote to pass on the new building. B. Finance Officer: Athletic Director Cubero announced the hiring of Hector Chavez as new Finance Officer for Athletics. C. Athletic Director Search Committee: Athletic Director Cubero announced that this would be his last year as our Athletic Director. A.D. Cubero set November as the time to start assembling the search committee for the new Athletic Director. D. Athletic Director Cubero reported that because of timing the SAC representative would not be present at the meeting; He then gave brief description of who makes up the SAC committee. E. Corporate Sponsorship: Athletic Director Cubero reported that the golf classic for this year would be canceled to put entire focus on the new Scholarship Campaign. A.D. Cubero discussed the new mail out brochure and the gifts in kind facets of the new marketing plan. 4. Charlie Shub gave the Faculty Athletics Representative's report: A. Graduation Rates: Shub reported on the newly released NCAA Persistence Report. Shub informed the committee that Student Athletes at the University of Colorado at Colorado Springs had 25% higher graduation rates for the 96-97 entry year and a 12% higher graduation rate over the four year period then the regular student body at the university. B. New Legislation: Shub explained the new NCAA legislation proposals for the 03-04 academic year. C. Colorado College: Shub explained how Division III Proposed legislation might impact Colorado College and possibly affect the RMAC. D. RMAC Scholarship: Shub informed the committee about the recently established conference scholarship for 5th year student athletes who have exhausted their eligibility but still need another academic year for degree completion. 5. The committee considered the continuing agenda for the year. A. Increased Services For At Risk Student-Athletes: The most common statement made in the discussion was that our student athletes have unrealistic academic expectations. Many of the Committee members commented on unrealistic expectations for time management and hours of study per week for the student athletes. Jim Daly agreed to continue this work. He'll be assisted by Augspurger, Cubero, and Hammond. B. Exit Interviews: This had been handled my Dean Wisner an former Faculty representative Suzanne Byerley. Robert Wonnett took the responsibility of overseeing the Exit Interview process. Jackie Berning and Christi-Marie Butler volunteered to work on this Exit Interview process. C. Excused Absence: The committee discussed the on-going problem of not having a policy for student athlete attendance in relation to university sponsored events. The Athletic Department's intentions were discussed in relation to a set policy. EPUS raised several concerns including what is the definition of a university sponsored event?, where would disputes over the policy are handled? And how much would the policy affect academic credibility? Shub will continue to work with faculty governance and the administration to get a formal policy in place. D. Additional Agenda Items: None were suggested. 6. Chancellor's Remarks: Chancellor Pamela Shockley gave thanks and praise to the committee's and the athletic department's work on student athlete academic success. Chancellor Shockley positively commented on the student athletes higher GPA and Graduation Rates over the regular student body. Chancellor Shockley also mentions that student athletes require less disciplinary actions on campus then the regular student body. Chancellor Shockley emphasized the importance of student athletes to grow socially and morally during their stay as well as academically and athletically. Chancellor Shockley finished her remarks by saying how pleased she was with the Athletic Department Staff that was in place and by reiterating her thanks to the committee. 7. Old Business: none. 8. New Business: none. 9. The meeting adjourned at noon by acclamation.