Minutes of the November 1 IAAC meeting 1. The meeting began at 10:55 a.m. Members attending were Dean of Students Tamara Moore; Faculty representatives Travis Peterson, and Charlie Shub; Academic Coordinator Greg Augspurger; Financial Aid representative Jennifer Fisher; Staff Representatives Ruth Jackson and Glenn Steimling; and UBAC Representative Al Schoffstall. Also in attendance were Director of Finance Nathan Gibson and Assistant Athletic Director A. J. Joseph. 2. A motion by Glen Steimling seconded by Travis Peterson to approve the minutes of the October meeting passed without dissent. 3. Finance Director Gibson gave the AD report for Director Kirkham who is traveling with the Women's Basketball Team. Gibson reported on budget issues that will be discussed at the department's semi-annual budget review. a. Conference Tournament Travel: Typically, UCCS team budgets do not include travel to conference tournaments. This appears to be the case at most RMAC schools. The good news is that more UCCS teams are qualifying for tournament play. The bad news is that the expected cost will quadruple from last year. The issue is to compensate our teams that qualify for post season play. b. Adding Women's Soccer: This will add at least 25 additional student athletes. The budget for this was included in the fee increase that students passed last year. Unfortunately, insurance costs for the additional program will be higher than anticipated. The issue is finding a way to fund increased insurance costs. c. Expanding Cross Country/Track and Field: There are opportunities for the combined squads for these six sports (men and women cross country, men and women indoor track and field, and men and women outdoor track and field) to double in size. Unfortunately, these six sports have only one coach, one graduate assistant, and one part time assistant coach. These coaches are already stretched to the maximum, coaching over 40 student athletes, recruiting for six sports, and traveling with six sports. The issue is to find the funding to add one new full time assistant coach. Joseph added that attendance for volleyball has increased to the point where admission revenue is covering the costs of game operations including official's fees. 4. Shub gave the FAR Report. He will be attending the national FAR meeting next week. He reported on the RMAC FAR meeting held last month. Ten of the 14 FARs were in attendance. a. RMAC will provide partial funding for the FARA meeting this fall. b. RMAC, with the attendance at the fellows institute by 2 FARs last month, now has over 25% of the FARs who have attended that program. c. NCAA will most likely tie conference grant funding to their strategic positioning platform. As such it behooves RMAC to tie conference initiatives to the NCAA plan. d. Community engagement continues to be a D-II focus. The relevant NCAA web site is http://www.diicommunity.org/ e. Sportsmanship continues to be a NCAA and RMAC priorities. f. Missed class time continues to be an issue, especially with spring sports championships and tournaments falling during final examinations. g. In conjunction with the forthcoming RMAC President/AD summit, the committee provided commissioner Smith with their thoughts on regionalization, potential changes to the RMAC code, the NCAA broadband streaming initiative, and a possible joint meeting with presidents and ADs. Smith noted that a good time for such a meeting might be at the convention if more FARs were able to attend. h. Some FARs felt there was a need for there to be a conference position statement on the role of the FAR. This would not be to override institutional autonomy, but there are several basic issues including availability of travel budget to cover attending both FARA and the NCAA convention, budget to cover stipend or offload, evaluation of FAR performance, and the like. Commissioner Smith suggested the spring meeting as a time to develop a position paper. i. The group discussed NCAA legislation. There are 22 proposals. Proposal 2-13 seems open to coach abuse. Proposal 2-15 would force top students to take required courses instead of more advanced courses. Proposal 2-21 puts the strategic positioning platform in the bylaws. That will make it harder to change. j. The group made some minor changes to the degree completion application form. k. FARs were asked to try to get computer lab availability in the visiting teams packet. Understanding is that UCCS does this already. l. Smith mentioned a modicum of funds for emergency student assistance. m. Smith noted that there are issues when high school students who are not citizens and do not have student visas want to compete at the next level. Shub described his experiences accompanying the basketball teams to scrimmages at Otero Junior College in LaJunta. He found the trip enjoyable. 5. The SAAC had a successful boozar event with over 140 children attending, raising over $200 for the Make a Wish foundation. At the home match against Metro State, the volleyball team did a breast cancer awareness program. The gate for the match (over $500) was donated to the Coleman foundation. 6. Old Business The committee reviewed drafts of the four proposed APSs and made the following suggestions: i. Instead of listing a particular individual as a member emeritus, the wording should be changed to reflect that the membership may include up to two members emeriti. ii. The committee felt that the class attendance guidelines would be more appropriate as an academic affairs APS. 7. New Business: The committee discussed Conflict Avoidance Registration and noted that UCCS currently has a priority registration system whereby seniors get to register before juniors who get to register before sophomores and so forth. Academic advisor Greg Augspurger pointed out that if incoming freshmen attend early (May) orientation sessions, they can typically get the sections they want. He also noted that out of state freshman and some from distant portions of the state could do orientation and registration by mail. Augspurger also noted that if student athletes register the first day they are eligible to register, they typically can get into the classes they want. Jennifer Fisher announced that the scholarship web site had gone on line and encouraged members to visit the site. Jennifer Fisher also noted that it would be nice if there was some bridge software between the NCAA Compliance assistant software and the new Oracle/Campus Solutions student information system the campus will be migrating towards so that student data did not have to be manually entered into both systems. Greg Augspurger announced he would be leaving the university and that his duties as academic advisor for athletics would be picked up by Robert King. The committee unanimously adopted a resolution thanking Greg for his service on the committee and wishing him well in the future. 8. At 12:00, the meeting was adjourned.