Minutes of the September 2 IAAC meeting 1. The meeting came to order at 10:30 a.m. Members attending were Athletic Director Steve Kirkham; Faculty representatives Jacqueline Berning, James Desjardin, Travis Peterson and Charlie Shub; Academic Coordinator Robert King; Executive Director of Student Support and Judicial Affairs Steve Lin- hart; Financial Aid representative Jennifer Fisher; SAAC rep- resentative Jason Shaver; Staff Representatives Mark Janssen and Gudrun McCollum; and UBAC representative Al Schoffstall. Executive Director Steve Ellis, Student Athlete Mitch Buch- ner, and Coach Phil Trujillo also attended for a portion of the meeting. 2. Members and guests introduced themselves 3. The committee went into executive session to hear an eligi- bility appeal. The committee reported out of executive ses- sion that The committee recommends the campus eligibility appeal of Mitchell Scott Buchner for fall, 2009 be granted with the understanding that Mr. Buchner will be deemed not to be campus eligible for spring, 2010 if he does not achieve a fall, 2009 semester GPA of at least 2.5 Shub will write the appropriate memo to secure VCAA approval. 4. On a motion by Peterson seconded by King, the minutes of the May 4 meeting were approved without dissent. 5. The committee agreed to keep the first Wednesday at 10:30 as the meeting time. 6. Kirkham gave the Athletics Director Report. a. Kirkham reported it was good to be back for another year. b. The event center is progressing nicely. Construction should be completed by the end of November and the req- uisite certifications and inspections will occur during December. The first events will be on January 8 with the basketball teams hosting Adams State. The grand opening ceremonies will be on January 22 with the bas- ketball teams hosting Regis. c. For the 10th semester in a row, the student athletes have a GPA over 3.0 d. The budget shortfall has impacted scholarships. The department will be OK this year as it has sources to replace the lost dollars, The department is also fundraising to secure replacement dollars for future years. e. Given that there were no raises, budget increases owing to enrollment gains were placed in operations instead of salary. The indebtedness for the soccer field should be paid off soon. Once that happens, rental income will actually become a revenue stream. f. Cost saving measures are happening at both the national (NCAA) level and the conference (RMAC) level. Seasons are being shortened, lone wolves are being eliminated, and championships are looking at centralized locations or rotating sites. g. The silent auction will be held on Sunday, October 11. Last year, this event raised over $12,000 in scholar- ships. h. The golf tournament will be Monday, October 12, at the Colorado Springs Country Club. The date is Columbus day, so greater participation from the community is antici- pated. i. The department has formed an Advisory Board of Community Leaders to assist with long term planning and fundrais- ing. j. The Department prepares a sources and uses budget docu- ment. The department is still carrying forward a deficit from several years ago. k. Kirkham reported that in response to our recommendation last February, the registrar's office allowed student athletes to register during the first week of fall reg- istration. Apparently the process went well as there have not been complaints about not being able to get into sections. 7. Executive Director Steve Ellis represented the campus leader- ship team at the meeting. He reported that the team is deal- ing with the challenges of the budget The process for this year and next year seems to replace cut with stimulus dol- lars. The team feels the campus will be well positioned to offset the cuts once there are no more stimulus funds. Ellis noted there were lots of things going on and urged com- mittee members to attend the upcoming budget forums. With enrollment being up 5.8% this fall, the campus has more dol- lars than expected as the forecast enrollment increase was not that optimistic Ellis also noted that newly hired associate registrar John Salnaitis would be helping with certification officer duties. Ellis praised Compliance Coordinator Jessica Wood for her good work on compliance issues and preparing certification documents. Finally, Ellis reported on the status of the Integrated Stu- dent Information System replacement project noting that the new system would be phased in over this academic year and would become the system of record starting fall, 2010. 8. Shub gave the FAR Report. a. Shub reported on the Spring Conference FAR meeting. Eleven of the 14 FARs participated. The NCAA seems to have an atmosphere of foreboding around budget issues. Measures include shorten seasons, later start dates, dead periods over christmas. Although the application form has been lengthened, the conference grant program has been simplified. These grants help fund FAR meeting expenses, SWA meeting expenses, SAAC meeting expenses, Degree completion pro- gram, Interns, Technology, Evaluation of Officials, some SAAC campus Activities, and Emergency Assistance. The group agreed that there were many positives involved in holding the Fall FAR meeting at the national FARA meeting. There was general agreement that the FARs should be more involved in academic aspects of the conference strategic planning process. b. Shub went to the RMAC 100th birthday celebration. c. The department policy on class attendance has been approved as a campus Administrative Policy Statement, number 200-018. d. Shub revised the travel schedule letters to reflect that change. e. Shub reported that the men's soccer team was off to a 1-1 record, the women's soccer team was undefeated and unscored upon after tieing Air Force 0-0, and the Vol- leyball team was 3-1. 9. Jason Shaver gave the SAAC (Student Athlete Advisory Commit- tee) report. Even though they have not met yet this year, they again plan several events including the BOOzar for chil- dren just before halloween, the CUSPYs (CU sports perfor- mances of the year) awards, taking valentines cards to chil- dren's wards in local hospitals, being pen pals with local elementary schools, several efforts to encourage students to attend athletics events, fundraising for the empty stocking fund and the make-a-wish foundation, and the spring picnic. Their goals include increasing the level of commitment of all student athletes, not just the team representatives. 10. New Business: There was discussion of how H1N1 Flue might impact class attendance. There was discussion of the involvement of athletics in strategic enrollment management. Kirkham noted there will be several efforts to market to fac- ulty and staff once the event center is open. Approximately 600 p[people joined the march from housing vil- lage to 4 diamonds for the Rockhurst soccer match last Friday and that helped set a new attendance record at the event. Shaver reported the cross country team would be hosting an invitational in Monument Valley Park this Friday with the open race at 4:00 and the varsity at 4:30. 11. At 12:10, the meeting was adjourned.